Friday Features - Salary Schedule Begin/End Dates

For the last few weeks, I have been talking about the Salary Rate and Budget Amount columns in the Salary Schedule, using them for what-if scenarios and comparison purposes. Now that we have locked down the desired changes for our salary schedules we are ready to implement. But, how do you change an amount for the future without changing the present or making yourself crazy changing every employee's pointer to a salary schedule?

The answer is begin/end dates! Check it out.


Notice how there are two NonRep12 salary schedules. Then, notice how the begin date of the first one is one day AFTER the end date of the second one. Finally, notice how these dates are in the future (Today is May 18, 2018 for those of you reading this Friday Feature in the future.) 

This is a thing of beauty! What this means is that you can keep the same salary schedule name, saving you from having to change it in any other record. It also means that you can make the transition from one set of figures (salary schedule cells) to another at midnight at some point in the future. 

In other words, set it up once and let it fly. Now that's a beginning and ending everyone can love.

Escape Anniversaries in May

There are two employees at Escape who are celebrating their "workiversaries" in May: Melanie Brooks and Patrick Kinsella, both Software Developers. We asked them to tell us their favorite thing about working at Escape. Scroll down to read what they said.

 Patrick took a few minutes to sit for a photo. Melanie was in and out of the office this month, so we weren't able to catch up with her for a photo.

Patrick took a few minutes to sit for a photo. Melanie was in and out of the office this month, so we weren't able to catch up with her for a photo.

What Escape means to me:
  E – engaging
  S – strong
  C – charitable
  A – authentic
  P – party!
  E – enthusiastic
    ~ Melanie Brooks
You! Yes, you. You’re my favorite part of working at Escape.
Without you, I just don’t see the point.
~ Patrick Kinsella

HR Payroll Reports Webinar Follow-up

Thanks to ALL who were able to attend the ‘HR/Payroll Reports with Tips and Tricks’ webinar.

HRPAY Rpts Webinar May 2018.JPG

The webinar was a great hit – 176 viewers! This webinar covered a lot of great tools and tips that will allow you to be more efficient in running reports and working in Escape in general. We showed some tips and tricks on data entry, creating report favorites, scheduling, distributing and emailing reports in Escape, and more!

Feeling left out? Don’t worry! You can watch the video recording and read the Questions and Answers in Escape Online – Online Resources – Webinar Information.

Also, don’t forget to register for next month’s webinar: Year End Purchasing, June 14.

Spring 2018 Collaboration Day Follow-up

We had almost 40 attendees from both COEs and districts on May 4th at Escape headquarters in Roseville. The participants spent the morning discussing payroll corrections and best practices to minimize errors. 

One of the morning discussions was centered around PERS and STRS test file submissions, which ensures an almost error-free final file submission. Below are some recommendations that were provided by San Joaquin COE (Janell Morris):


  • San Joaquin COE requires online districts to have a clean (error-free) STRS partial report prior to submitting each payroll (end of month and 10th of month). Districts generate a STRS Test File and submit it through the STRS Secure Employer Website (SEW). If there are any errors on the STRS SEW report, the districts make the correction/change in Escape Online. The process of generating a STRS test file, submitting through SEW is repeated until the STRS SEW report is error-free. 
  • The COE retirement staff reviews the Partial Monthly Reports that have been submitted in SEW by districts. On the day that the payroll is submitted by the districts, the COE retirement staff also submits a Partial Monthly Report through SEW for each district to make sure they are error free.


  • San Joaquin COE retirement staff generates a PERS test file for all Escape districts and uploads the file through the MyCalPERS website (Reporting – Upload File) 15 days prior to the earned period end date. PERS limits employers from uploading a file sooner (for example, if you are reporting for the May 1 – 31 earned period, you cannot upload an earned period report, test or real, until the 17th of May). When the file has finished processing, errors are exported into Excel and sent to the districts. This process can also be repeated as necessary.

The afternoon was packed with HR/Pay and Finance Design sessions and we wrapped up the day with a sneak peek of the new design of Online Timesheets.

 Pictured Above: A fun moment before the lunch break.

Pictured Above: A fun moment before the lunch break.

We are already planning the Summer 2018 Collaboration Day, to be held on August 10th. We will be sending out information as the date approaches. 

Also, don’t forget that the dates have been set for our 2018 Beyond Escape User Conference in Sacramento – October 29-30. Subscribe to our monthly newsletter to receive up-to-date information.