Friday Feature - Suppressing W2s for ACA

Friday Feature LogoRemember last year when I was talking about the W2 Box/Category flags in the Contribution record? Of course you do; it was really only last week, but I love the changing of the year so I always point it out.


In our example from last week, which you can see above, we had the W2 Box set to 12 and the W2 Category set to code DD. Due to the Affordable Care Act, the IRS released new guidelines for this combination. According to the new IRS regulations for Form W-2 Reporting of Employer-Sponsored Health Coverage, as of 2013, an employer is not required to issue a Form W2 solely to report the value of the health care coverage for retirees or other employees or former employees to whom the employer would not otherwise provide a Form W2.

This means you now have the option to suppress the printing of W2s for employees that only have data in Box 12, Code DD. Good news for the new year! Escape Online is always moving toward more "green" solutions, so we added a flag that automates the suppression of these W2s.

pic_news_ff_W2SuppressFlagThe new "Issue W2s for employees with only Box 12 Code DD" in the W2 Overrides section of the Organization record allows you to turn this feature on/off by organization. (There is a matching flag in the System record that defaults to Yes (print) for the system.)

If you set this flag to NO, Escape Online will NOT print those W2s, nor will it include them in the W2 file generated for delivery to Federal and State agencies.

Of course, you will still be able to see the W2s on your list in case you want to make adjustments and print the W2 anyway.


You can save a lot of paper and processing by suppressing the printing of these W2s, and that makes for a very happy new year!