Friday Feature - Importing Substitutes and Absences Through Leave Transactions

Friday Feature LogoYou may remember that way back in October of 2012, I wrote a blog about Automating Substitute Pay. (You have a good memory!) Well, there have been some major updates to that process that I think require a second look. What we talked about in the Automating Substitute Pay blog was manually entering substitute information into a leave transaction or a leave transaction import. Last year, in releases 13.01 and 13.03, we added support for files exported from SubFinder and Aesop, streamlining the creation of leave transactions and addon adjustments for substitutes.

While there is some advanced setup required,* once you are ready to go, the process is effortless.  Check it out.

Leave Transaction Subfinder ImportAll you have to do is select the file from your desktop or network and then specify what type of file it is (Aesop, Standard or SubFinder).

When you Save/Close the batch, Escape Online imports the transactions and validates for errors, displaying an Errors tab with an error message for each line with an error.

Of course, your file will be error free so you can go directly to the Adjust Payroll activity, where Escape Online has created the payroll adjustments for the substitute.

But that's not all!

Escape Online also adds the substitute information to the employee’s Leave tab of their Employment record.


The SubFinder and Aesop enhancements certainly make the Leave Transaction import worth a second look!

* If you are interested in importing leave transactions from your SubFinder or Aesop system, you will need to manually create a matrix converting the SubFinder/Aesop codes to Escape Online Leave Type codes. Please contact Escape Customer Care for this one-time setup.