Posts in HR/Payroll
Looking up Employee IDs

How many of you have all your Employee ID’s memorized? Luckily, we have a great lookup tool for the Employee ID field that many users aren’t aware of!

Wherever you find an Employee ID field, whether it be search or report criteria, you’ll notice there’s a ‘Tool Tip’ that references the ability to ‘look up’ an Employee ID. New users try typing a few letters into the Employee ID field, hit enter, and think ‘it doesn’t work.’ The trick is you need to click the drop-down arrow or use the ‘F4’ function key on your keyboard.

Here’s an example. I want to review Donald Smith’s pay for the entire year in Adjust Payroll, however, if I simply type his last name in the ‘Last Name’ field, I’m going to get back a list of ALL employees with that last name. I could enter the first name as well to narrow the search, but I don’t have time for all that. 

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Instead, I simply type at least the first two characters of the employees last name into the Employee ID field, and I use the drop-down arrow or F4 to execute the look up feature (don’t hit ENTER). Once you locate the employee in the search box, you can double click or highlight/enter to make your selection.

This allows me to select and isolate the one employee I want, and I don’t have to memorize his Employee ID. What a bonus!

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Escape Technology's policy is to not show "real" data. The data you see above is based on "live" district data, but it has been scrambled.




Audit Field In Credential Term Setup

All teaching credentials in California are issued by the Commission on Teacher Credentialing (CTC).  But did you know that the CTC also issues documents that do not authorize the holder to perform certificated duties?  An example of this situation is a document with the Term “Certificate of Eligibility.”  A Certificate of Eligibility simply means that the holder has completed a program or is qualified to obtain the full document; however they are missing one of the requirements, usually an offer of employment. 

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In Escape Online, during the credential audit process, if a document has a Term that does not authorize performing the duties of the full credential, a pay hold should be created.  So, there is an Audit flag in the HR/Payroll > Setup > Credentials > Terms setup that will automatically hold a credential with a specific Term.  When the Audit flag is set to ‘Yes’, a warning of ‘Bad Term’ will appear on the assignment tab under the Cred Validation and a Pay Hold will be created when the Credential Audit is performed. 

HR/PayrollLoraComment



Proposed W-4 Changes Postponed to 2020

The IRS announced on Thursday, September 20, 2018, that the proposed W-4 changes will not go into effect until 2020. Escape Technology will continue watching for upcoming W-4 changes.

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 IRS Announcement

“Following feedback from the payroll and tax communities, the Treasury Department and the IRS will incorporate important changes into a new version of the Form W-4, Employee’s Withholding Allowance Certificate, for 2020.  The 2019 version of the Form W-4 will be similar to the current 2018 version. A new draft version of the W-4 for 2019 will be available in the coming weeks.

The IRS will continue working closely with the payroll and the tax community as it makes additional changes to the Form W-4 for use in 2020. The new version will help employees improve withholding accuracy, and fully reflect changes included in the Tax Cuts and Jobs Act.

For the current 2018 tax year, the IRS continues to strongly urge taxpayers to review their tax withholding situation as soon as possible to avoid having too little or too much withheld from their paychecks. Click here to perform a quick “paycheck checkup” using the IRS withholding calculator.”




Mendocino COE, First Escape Payroll = 1,096

Earlier this month, Mendocino COE successfully ran paychecks in Escape Online for their first payroll in July and got the ACH file processed by the bank!! It was 1,096 employees paid, 750 direct deposits, 346 checks….for a gross payroll of $1,195,360, but who's counting?!

Standing Left to Right: Denise Rakes, Business Manager; Katie Pearson, Executive Assistant; Suzanne Steely, Accountant; Meg Kailikole (in rear) Director I, External Business Services; and Roberta Watkins, Account Technician. Patty Gallo, Accountant, is seated.

Standing Left to Right: Denise Rakes, Business Manager; Katie Pearson, Executive Assistant; Suzanne Steely, Accountant; Meg Kailikole (in rear) Director I, External Business Services; and Roberta Watkins, Account Technician. Patty Gallo, Accountant, is seated.