How many of you have all your Employee ID’s memorized? Luckily, we have a great lookup tool for the Employee ID field that many users aren’t aware of!
Wherever you find an Employee ID field, whether it be search or report criteria, you’ll notice there’s a ‘Tool Tip’ that references the ability to ‘look up’ an Employee ID. New users try typing a few letters into the Employee ID field, hit enter, and think ‘it doesn’t work.’ The trick is you need to click the drop-down arrow or use the ‘F4’ function key on your keyboard.
Here’s an example. I want to review Donald Smith’s pay for the entire year in Adjust Payroll, however, if I simply type his last name in the ‘Last Name’ field, I’m going to get back a list of ALL employees with that last name. I could enter the first name as well to narrow the search, but I don’t have time for all that.
Instead, I simply type at least the first two characters of the employees last name into the Employee ID field, and I use the drop-down arrow or F4 to execute the look up feature (don’t hit ENTER). Once you locate the employee in the search box, you can double click or highlight/enter to make your selection.
This allows me to select and isolate the one employee I want, and I don’t have to memorize his Employee ID. What a bonus!
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