Posts tagged Addons
Friday Feature - Addon Goals (Video)

Last week, I attended Carole’s Addon Setup webinar. I love attending Escape Online webinars because I always learn something new. That may be surprising considering I have been writing documentation for over 18 years, but it is true. I strongly recommend everyone attend the webinars. One hour a month is such a small price to pay for the great productivity payout.

Anyhoo, what I learned from this month’s webinar is that addons can have goals to help with rounding. Check out this video, which is less than a minute.

Want more? Go to the Videos section in Online Resources and watch the entire webinar!

Friday Feature - Mass Change Addons

Who doesn’t love mass changes? They are so efficient. Productivity hounds unite! We have been adding mass change activities and tasks regularly over the years. In our latest release (18.03), we added mass change tasks for employee addons (pay that is not associated with a position). This brilliant idea came to us via Fairfield-Suisun USD and Monterey COE, but they were not alone. We discussed their idea at one of our Collaboration Days and everyone got in on the specification action, including Alameda COE, Cupertino USD, Marysville JUSD, Redding SD, Sacramento City USD, San Joaquin COE, Santa Barbara CEO, Solano COE, Sonoma COE and Tehama CDE.

Check out what all these deliberations produced!


Just like other mass change tasks in Employee Management, you create the list and then you choose the task that makes the most sense for your job: adding, ending and deleting addons. Escape Online prompts you, asking if you want to work on the batch update right now or wait for later. Either way, it creates the batch right then and there.


Then all you have to do is fill out some defaults (or make one-by-one changes - your choice). This new feature makes updating employee addons easy.

Remember, you can only delete addons that have not been paid.

Solano COE Training at Escape Headquarters

I can’t think of a better way to spend a day than with our friends from the Solano County Office of Education! 

I had the pleasure of hosting Virgie Bender, Accountant; Diana Lopez, District Business Service Manager; Lisa Martin, Payroll and Benefits Manager; Marcia Street, Business Information Systems Support Coordinator; Michelle Mallory, Business Information Systems Support Specialist; Shawndra Rentschler, Accountant; and Tammie Knott, Senior Payroll and Retirement Analyst. 

We spent the morning reviewing payroll addons that affect retirement reporting with Customer Care team members Elen Meltonyan, HR/Payroll Lead, and Lora Sutherland, HR/Payroll Specialist. 

Solano County Office of Education Retirement and Addon Training at Escape Headquarters

Solano County Office of Education Retirement and Addon Training at Escape Headquarters

What a great success! We answered all of their questions, giving them a better understanding of how the software uses addon pay and retirement setup. 

As a bonus for sharing the day with us at our corporate office in Roseville, everyone received goodies, like our new 30-year t-shirts and mouse pads. They loved them! 

Loving the Escape 30-year Anniversary t-shirts!

Loving the Escape 30-year Anniversary t-shirts!

If you’re interested in customized training, please contact me at I’m happy to help!

Friday Feature - Retirement Across the County

Friday Feature LogoContinuing our series of Friday Features about retirement, now I want to focus on the reality of people having jobs at more than one district within a county. Just like Escape Online lets you see accounts across districts (and fiscal years), our retirement activities let you see employee retirement information across districts (and across fiscal and calendar years). The Person record in Escape Online ties the employment records of each district to a single individual record for both PERS and STRS processing. From this single activity, you can view employee demographics, assignments, retirement information and pay detail. It is super handy for researching. Check out the Assignments tab of the Person record, which shows all of the assignments and addons for an individual.

pic_news_ff_RetireMultiOrgPERSFirst, let's look at a PERS member with assignments at two districts. Here we see the member has an assignment in the cafeteria at one organization and an assignment in custodial at another. Having assignments at multiple organizations is very common. At one of our LIVE customers, of their 26,748 active employees, over 2,447 had jobs at more than one district.

Of course, it isn't just PERS members. Lots of substitutes work at multiple districts. Now, they don't have "regular" assignments, they have what we call Addon Pay, or pay that is not associated with a position. In this example, we see that this person has multiple substitute jobs. She works as a Study Hall Substitute at orgs 618 and 616, and she works as a Substitute Teacher at orgs 603 and 618. And, she has been doing this for years.

It is all there, all the information you need, across the county, making your job easier.

Friday Features will be on holiday next week.  May you and all of your loved ones have a very happy Thanksgiving.