Posts tagged Placer COE
STRS and Placer COE in the House

Last month we had the pleasure of hosting STRS and Placer COE in our offices. Bill Frerichs, Employer Readiness Analyst with CalSTRS, demonstrated the New Secure Employer Website (SEW). We watched Bill upload contribution and employment files, then submit them.  He reviewed contribution detail records and how they could be edited or deleted after the upload process. 

Pictured left to right: Marcos Alfaro, Accounting Analyst I (STRS); Joel Toste, Senior Director, Integrated Fiscal Services; Jennifer (JR) Kenney, Escape Software Developer; Bill Frerichs, Employer Readiness Analyst (STRS); Nick Grafton, Employer Readiness Analyst (STRS); Susan Dickinson, Escape Software Developer; and Chad Guest, Escape Chief Technology Officer.

Pictured left to right: Marcos Alfaro, Accounting Analyst I (STRS); Joel Toste, Senior Director, Integrated Fiscal Services; Jennifer (JR) Kenney, Escape Software Developer; Bill Frerichs, Employer Readiness Analyst (STRS); Nick Grafton, Employer Readiness Analyst (STRS); Susan Dickinson, Escape Software Developer; and Chad Guest, Escape Chief Technology Officer.

We reviewed how the reported lines are validated for warnings or errors, and how they can be corrected to ensure accurate reporting. In the new SEW, there is no limit to the number of files that employers can submit for a specific reporting period, so we discussed the matching logic that the software will use to determine if there are duplicate records in case of multiple file uploads. 

I’d like to thank Bill for a very informative demo and Q&A session.  Bill’s expertise and knowledge of business rules have been invaluable to us at Escape Technology.    

I’d also like to thank Placer COE, for their cooperation in providing testing data to be used in the demo, and for asking great questions and providing input related to their internal file upload processes.

Here is a quick timeline of our progress with the STRS Employer Readiness project:

  • We have analyzed the specifications for the new file format (NFF) (Contribution and Employment files).

  • We have identified potential fields that will need to be added to the Escape Online 5 user interface to accommodate NFF Contribution reporting.

  • We have developed a script to generate a Contribution File in the NFF using customer live data.

  • We have developed a new Retire13 report (similar to the existing STRS period report) that will report STRS detail using the new layout/coding.

We are eager to start teaming up with customers and CalSTRS to start testing NFF contribution files once the new STRS environment is open for testing this fall.  I have received numerous emails from customers volunteering their time and resources to assist with testing. With an awesome team of Escapees working on this project, customers who are happy to lend a helping hand, and STRS willing to take the time to drive up to Roseville to meet with us, I think we are well on our way to success!




Escape Gives Back - with Backpacks!

This year has been a tough one for our state. Hundreds of children lost everything in the recent wildfires, including their schools. I’m happy to say that giving is in Escape Technology’s DNA. So, as soon as Team Escape heard about the devastation in Butte County, Ramona Marshall, President, leaped into action. Working with staff at Placer COE, she ordered backpacks complete with school supplies for the children.

Diana Davis, Escape HR/Pay Software Support Analyst, sent an email to all Escapees, letting let us know that Butte County is referring people to make monetary donations to the Butte County Schools Fire Relief Fund, hosted by the North Valley Community Foundation. Many Escapees chose to donate and take the additional step of filling out paperwork for a matching donation from Escape. As one of the many benefits provided by Escape Technology, we have a matching donation program, where Escapees can match their donations to the Camp Fire relief and many other deserving organizations.

Laura Ralph, Staff Secretary at Placer COE sorts through the donated backpacks and supplies.

Laura Ralph, Staff Secretary at Placer COE sorts through the donated backpacks and supplies.




Escape AP Certification Courses Now Open

We are now offering certification for Escape Accounts Payable!

In late November, we held our FIRST EVER course, and it was a resounding success. We want to thank Placer COE for being so gracious, hosting our first certification course (and second!). The users, the staff and the facility were perfect for hands-on training. We are looking forward to working with all of our COEs and districts on this new endeavor.

I enjoyed that we were given time to hear how other districts handle procedures and best practices. These types of meetings are a great chance for us to meet and pick the brains of others that do the same job.
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The AP Certification allows you to become a certified expert in Accounts Payable in Escape Online. This course explores accounts payable methods and actions within school business, specifically with Escape Online software. Over the course of two days, attendees will gain practical work skills through extensive hands-on training. This program is designed to provide attendees with a live opportunity to learn directly from an expert in accounts payable and to exchange ideas and best practices with other accounts payable users in the school business community. A course workbook is provided for additional learning opportunities and resources.

The AP Certification is an intensive two-day event, including an exam. Participants who attend the full course and obtain a passing score on the exam will be certified in Escape Accounts Payable, and receive a certificate and digital badge.

Carole and Terri are amazing and made the class so fun!
I thought this was a great training! I really liked the book that was provided for our reference and that we were going through it during the training so that I can remember where things are better.
I learned some new things and some faster ways to input.
I am very excited to jump in and start practicing what I learned. Thank you!

All participants are required to have a working knowledge of Escape Basics.

Held at your local County Office of Education, register for a session near you!




Partnering with PCOE

It’s that time of year again! We are just starting our annual collection of Back to School backpacks here at Escape Technology.

We love being able to give back to our customers so this year we will be donating them to the PCOE (Placer County Office of Education) resource collection for homeless children.

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Stay tuned for an update at the end of the week on how many we were able to collect!