2015 has been a great year for HRAs (human resources authorizations or workflows)!
Most recently, we visited Santa Rosa Junior College to talk about a new type of HRA they could use for their adjunct employees. It would be a payroll authorization with employee timesheets and was based on similar HRAs used by another customer. After a few weeks of discussion and analysis of the customization they would need, we’ve released the first version to SRJC for their review. We will be working closely from this point to finalize their version of the employee timesheet.
When combined with electronic routing and approvals, HRAs are a powerful tool! Now, there are five COEs (Monterey COE, San Joaquin COE, Ventura COE, Sonoma COE and Santa Barbara CEO) using HRAs to streamline a variety of workflows. Monterey COE processed over 31,000 HRA timesheets in 2015. All together, they processed almost 50,000 HRAs for the year. San Joaquin COE focused more on managing assignments/positions and temporary employees. More HRA options are in the testing phase: five COEs, two districts and two junior colleges have HRAs installed on their test systems, while they fine-tune the exact workflow for their business needs.
Currently, we offer thirty types of HRAs, with the most popular being those that affect employee assignments. Some customers elect to use the HRAs solely for approvals, and continue to use the standard activities for updating records. Others use HRAs for approvals, as well as automatic updates to Escape Online records, such as employees and positions. Both options provide great efficiency. That is the beauty of HRAs: it is up to you, the customer, to define your needs so that we can tailor the HRA to your workflow.
To check out the variety of HRAs already in use, see the HRA Samples in the Escape Guides section of Online Resources in Escape Online or contact Escape Customer Care.