Escape Online is designed to work as a fully integrated financial solution, running in an online/real-time environment. Simply stated, this means everything happens as users perform their work.
Due to our integration the result is much greater than the sum of the parts. We spend a great deal of time automating tasks, so our system is doing much more work, eliminating repetitive and manual tasks.
Accounts, vendors, requisitions, journal entries, invoices and many other records are all in one package with full audit capabilities and sophisticated approval and notification routing through a message center or email.
The star of the show is Position Control-based Budgeting. Budgeting uses the Payroll module to project salaries and benefit accounts, including planned changes (step/column for example). Unlimited budget models means lots of what-if scenarios are easy to do. Budget is also used to perform interim budget adjustments.
Workflows speed up the approval process for finance documents. The flexibility we have built-in means the system adapts to your business rules. Notifications of processing steps, including denials, can be sent to users through email!
Escape Online is fully compliant with SACS: importing directly from the CDE web site, validating upon entry, rollup values, Fundform files.
We support extensive importing and exporting capabilities, like journal entries, budget data, and payment transactions to name a few.
REQUISITIONS AND SPECIAL PAYMENTS
We support all types of requisitions and special payments: vendor requisitions (with or without receiving), direct payments, employee payments, vendor payments, stores requisitions (including returns) and department requisitions (for all of your in-house needs). And, all of these requisitions and special payments have the following features:
- Workflow Approvals and Notifications
- Any number of accounts
- Any number of items
- History tab
- Several “snapshot” reports available
Whenever accounts are accessed, users utilize preset “permissions,” which present a secured group of accounts from which to choose.
All year-end activities are automated. Makes closing a matter of days rather than weeks or months.
FIXED ASSET CREATION
Any line item on a PO can be designated as a fixed asset, and once received Asset record(s) are created automatically.
Escape Online allows you to create a detailed record for each customer. (You can process a receipt without a customer record, too!)
For money due to the district, you can create an invoice and set up a receivable. You can print multiple copies (with different messages!). For revolving balances (e.g., facility rental), you can run a monthly statement that shows how much has been paid and how much is due.
Easy batch entry of receipts associated with an invoice (e.g., PTA) or not (e.g., developer fees). Once a receipt has been created, you can post and print that receipt. In the receipt, you can specify the deposit slip number. Or, you can search for a batch of receipts (or any criteria) and use a task from the list to enter a deposit number for every receipt on the list.
Escape Online supports district and COE level deposit approvals.
Stores management is simply another requisition, which updates inventory automatically (receipts/issues). All receiving is automated, with an easy issue process that is performed right on a list. Backorders are automated, showing on your list and updating as new inventory arrives.
Escape Online supports price average and restocking fees.
Escape Online work orders automate your process. Administrative users can enter the orders, including the ability to attach pictures or other document types. Work orders can be set up to require approvals, track costs for labor and materials, and manage employees and their crafts.
You can assign projects and responsibilities and set up dates for preventative maintenance.
I’m so relieved to be done AND I feel good about what’s in the budget. I absolutely love ESCAPE!!!!! I see where we can tighten up our position control in personnel, so that next year when we roll our salaries we won’t have so many projected salaries that aren’t really needed.
~ Director, Accounting and Budgeting
The reports and processes recommended by Escape Customer Care have been working great! I began with Sept 2010 on 2/20 and have just finished balancing Jan. 2011. Five months of reconciliations in just a week! I’ve balanced a total of 11 months in February, and hope to get 2 or 3 more done by tomorrow evening.
~ Administrative Clerk, Business Office
Year end has been a dream and this summer has not been stressful.
~ Director of Fiscal Services
Escape Online is very easy to navigate.
~ Accounting Manager
Boy, I am really impressed. It is so simple to go out and run a period ending report. Almost one step.
~ Chief Business Official
As a charter organization with multiple charters, we can use the account codes to report all of our separate school funds and then use the SACS to rollup so we can do our non-profit reporting. It gives a much more complete reporting for each independent charter as well as putting the whole organization together.
~ Chief Business Officer