The amount of data managed by HR in a school district is phenomenal. Thus, our design is incredibly comprehensive and flexible. Position Control drives both Budget and Payroll. People usually have to see this for themselves, because it seems too good to be true.
A screen doesn’t have a field or two that you require? We support custom fields. Need an entire form? We also support custom forms.
Employees can have any number of positions, and positions can have any number of employees. If you are lucky enough to have the same funding for a number of positions, you can even have multiple FTEs in one position. The system keeps everything straight, not allowing any employee or position to exceed the maximum FTE.
All our setup records use “effective date.” That means every setup record has a start and end date. You don’t just change setup records. You specify an end date and copy it, which sets the start date to the day following its predecessor’s end date. You make your changes and save. Good to go.
Effective Date is one reason why our budget process is so strong. You copy this year’s salary schedules, use automated means to change the cells as required, and then make any manual changes. This makes for super accurate budgeting, and creates real schedules for next year. Efficient!
And since you can’t go back in time, the system prevents you from setting the end date earlier than the last time a setup record has been used by any process.
There's so much to this system:
- Automated Year End. Automate rolling forward of assignment records for the next year, including salary placement/position accounts.
- Complex Searches. Create just-the-right list, using lookup windows and interactive calendars.
- Comprehensive Reporting. Run standard, custom, county, org-level reports and snapshots. Print any page range. Run for distribution groups. Use My Reports to save the reports you generate.
- Secured Access. Provide access to information on a need-to-know basis. User permissions control access to activities (e.g., employees, positions, salary schedules), tabs within activities (e.g., benefits, taxes, position accounts), tasks (e.g., view SSN, edit SSN) and notes/attachments (e.g., HW notes or scan of driver's license).
We implemented a revolutionary form of workflow automation, the most powerful ever seen anywhere. Virtually any task you can perform manually can be automated, with electronic approvals all along the way. We made a giant leap and integrated the approval process with the actual work needed to be completed.
Our Human Resource Authorizations streamline your HR process with custom logic, fields and forms. HRAs are completely customizable. Each customer has their own set. These electronic change requests for employees and positions can be setup to include approval routing, to-do (or task) routing, and notifications to stakeholders. HRAs eliminate the paper trail, replacing it with an electronic trail and streamlining the process.
Let’s look at a termination. A “separation” HRA is created. This is a screen form, with all the fields your process requires. Once the form goes through the approval process you defined, all of the records for this employee and their position(s) are updated automatically. This saves the user from having to manually update a dozen or more records.
It’s pretty magical.
Escape Online opens all of the possibilities for leave processing. Using simple setup logic, leaves process with payroll, docking employees if desired, paying off at the end of the year, transferring balances. And, of course, the ability to override for those unique circumstances.
Create substitute pay automatically. With a few mouse clicks, you can import files from SubFinder, Aesop or a generic CSV, tying leaves to substitutes, writing to the employee’s record and creating pay automatically.
Match bargaining unit requirements. You can affect multiple balances with cascading logic, grant for one or all positions and customize grants, cutoff dates, and carryover based on years of service.
Just wanted to let you know I did a mass add on evals for classified employees and it worked PERFECTLY! I pulled the batch and deleted those employees that had already had an eval submitted because I did not want to double up and I checked that probationary employees were not in the batch, added my criteria and finally posted the evals. It worked!!! This is going to make my job so much easier every year!!!
~ Personnel Clerk, HR Division
Having position control as accurate as possible is critical to a sound budget. For us, position control is actually built by our HR department and the assignments are put in by payroll and then we pull all that data into budget, knowing that it is accurate and as up-to-date as possible. Escape Online saves my department a lot of time.
~ Business Manager
I love the Salary Matrix report, especially how the user can choose the different info for including in the report.
~ Chief Fiscal Officer
I really enjoy the History tabs where you are able to view who changed what, and when they changed it.
~ Payroll/Benefits Supervisor
I really like the employee maintenance activity. It puts it all in one place...very nice!
~ Fiscal Assistant