FINANCE     |     HR     |     PAYROLL

HUMAN RESOURCES

The volume of data managed by HR in a school district is remarkable. So, our design is very comprehensive and flexible. Position Control drives both Budget and Payroll.  The Employee record is our most comprehensive record with extensive auditing. Information includes demographics, pay cycle, taxes, retirement, ACH setup, deductions, contributions, assignments, addons, leaves, benefit provides, dependents, benefits, subjects, credentials, seniority, education, evaluations, authorizations, assets, attachments and notes.

 
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Flexible Data

If a screen doesn’t have a field or two that you require, don’t worry. We support custom fields. How about an entire form? We support custom forms, too.


Positions & Employees

Employees can have any number of positions, and positions can have any number of employees. Have the same funding for a number of positions? Then, you can have multiple FTEs in one position. The system keeps everything straight, including not allowing any employee or position to exceed the maximum FTE.

Having position control as accurate as possible is critical to a sound budget. For us, position control is actually built by our HR department and the assignments are put in by payroll and then we pull all the data into budget, knowing that it is accurate and as up-to-date as possible. Escape Online saves my department a lot of time.
— Business Manager
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Secured Access

Provide access to information on a need-to-know basis. User permissions control access to activities (e.g., employees, positions, salary schedules), tabs within activities (e.g., benefits, taxes, position accounts), tasks (e.g., view SSN, edit SSN) and notes/attachments (e.g., payroll notes or scan of driver's license).


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Professional Requirements

The main tab of the Employee record has many flags for defining professional requirements, including driver license, TB, coach training and more. And, the Education record associated with the Employee provides tracking and management of training, licensing and other professional development and training.


Employee Evaluations

The Evaluations tab of the Employee record includes mass creation, reporting and visibility via the Employee Online Portal.

Just wanted to let you know I did a mass add on evals for classified employees and it worked PERFECTLY! I pulled the batch and deleted those employees that had already had an eval submitted because I did not want to double up and I checked that probationary employees were not in the batch, added my criteria and finally posted the evals. It worked!!! This is going to make my job so much easier every year!
— Personnel Clerk, HR Division
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Leave Processing

Escape Online opens all of the possibilities for leave processing. Using simple setup logic, leaves process with payroll, docking employees if desired, paying off at the end of the year, transferring balances. And, of course, the ability to override for those unique circumstances. HR technicians can enter leaves one at a time, by batch using a template, or through a spreadsheet. And, of course, employees can enter their absences via the Employee Online Portal.

Substitute Management

With a few mouse clicks, you can import files from SubFinder, Aesop or a generic CSV (comma-separated values), tying leaves to substitutes, updating the employee’s record and creating pay automatically.


Bargaining Unit Requirements

You can affect multiple balances with cascading logic, grant for one or all positions and customize grants, cutoff dates, and carryover based on years of service.

We have gone paperless. Before, we were forever trying to figure out which desk those pieces of paper were on. And with the workflow, we know exactly where it is and how long it has been there. It has been a tremendous time saver and I have actually eliminated two filing cabinets from my desk since we started into Escape.
— Business Manager
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Workflows Eliminate the Paper

Workflows are used for routing documents like payroll and employee changes through the software. Workflow definitions are open-ended, allowing numerous approval levels and document routing. The trigger for a workflow is based on the document’s events, such as a change request for an employee is terminated, etc. When an event occurs, then you get to decide what happens next. Are users notified?

While the setup is in the System module, tasks may be assigned to non-system managers. This allows non-system managers, like HR Directors, to create and maintain workflow definitions, controlling business rules without the intervention of system managers.


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Comprehensive Reporting

Run standard, custom, county, org-level reports and snapshots. Print any page range. Run for distribution groups. Use My Reports to save the reports you generate.

The MAA report is a HUGE time saver. I used to spend approximately 4 or 5 days twice a year ompleting ALL the workbooks manually for our COE and 7 districts. Now I literally spend maybe 2 hours running reports for 2 quarters. it is easy-peasy! THANK YOU so much.
— District Business Services Coordinator
Love the mnemonic, search, schedule recurring report features.
— Personnel Analyst

Complex Searches

Complex searches are simple to enter and easy to understand. Create just-the-right list, using lookup windows and interactive calendars. Be more productive by using one of the many mass-add activities for evaluations, contributions, deductions, employee demographic changes and more! Searching results in a list can be sorted by any column, and every list can be viewed in our DataGrid, and exported to Excel spreadsheets!

I love the new data grid feature and all the customizable reports. Every time I look at the Escape system I find something new that makes my job easier. I like the webinars and release notes because they really help me find all the new features quickly. I have also enjoyed working with the Escape staff and I appreciate the “Yes we can” customer service approach.
— Human Resource Specialist
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Automated Year End

Automate rolling forward of assignment records for the next year, including salary placement/position accounts.


Customers Say...

Just wanted to let you know I did a mass add on evals for classified employees and it worked PERFECTLY! I pulled the batch and deleted those employees that had already had an eval submitted because I did not want to double up and I checked that probationary employees were not in the batch, added my criteria and finally posted the evals. It worked!!! This is going to make my job so much easier every year!!! 
— Personnel Clerk, HR Division
I really like the employee maintenance activity. It puts it all in one place...very nice!
— Fiscal Assistant
Having position control as accurate as possible is critical to a sound budget. For us, position control is actually built by our HR department and the assignments are put in by payroll and then we pull all that data into budget, knowing that it is accurate and as up-to-date as possible. Escape Online saves my department a lot of time.
— Business Manager